Congratulations! You’ve been accepted/approved to study abroad. Below you will find the next steps in preparing for your departure:
Fall, Spring and (Non-TCNJ) Summer or Winter Students
- Academic Evaluation Form: Make sure you submit your Academic Evaluation Form (Program Providers and Exchange Universities) or Academic Evaluation Form (TCNJ Programs) to the CGE office with signatures from faculty and/or Records & Registration (read the fine print on the form). Our guide to Credits, Contract Hours, and Units Abroad will help students negotiate the translation of overseas academic credits into TCNJ units.
- Course Registration: CGE will enroll you in INTL 350 for the term you are abroad. This is a placeholder course that serves to keep you enrolled as a full-time student at TCNJ while you are abroad. Students cannot register for this course; registration will be done by CGE. Once you have returned and the transcript from your program has been received by TCNJ, the courses you took abroad and their TCNJ equivalencies will be reflected in your Academic Requirements page in PAWS.
- Financial Aid:
- TCNJ and TCNJ Exchange Programs: Students participating in TCNJ-sponsored exchanges and TCNJ-sponsored study abroad programs will have financial aid awards and scholarships applied to their bill from TCNJ. Students will pay for their study abroad as they normally pay for tuition. In some cases, students will also pay for housing and meals through TCNJ, but many students will pay their host institution for housing and/or meals.
- Program Providers (ISA, CIEE, CIS etc.): For students working with third-party international education organizations, make sure that all financial aid and scholarship awards have been verified by Student Financial Assistance and send the verification documents to the sponsoring organization. These students will not be billed by TCNJ – each student needs to follow the instructions from the sponsoring organization to pay their program fees. Scholarships and financial aid awards will generally be released to the students after the start of the term, at which time students will pay the balance of their program fees to their sponsoring organizations. Make sure to take care of those arrangements BEFORE you go abroad.
- Health Insurance:
- TCNJ and TCNJ Exchange Programs: Students participating in TCNJ-sponsored exchanges and TCNJ-sponsored study abroad programs are highly encouraged (for some it is a requirement) to apply for GeoBlue Internation Health Insurance through TCNJ. This type of insurance covers many things, including two items required by TCNJ of all study abroad students: medical evacuation and repatriation. The cost of using GeoBlue Insurance is roughly $11/ week for the duration of your time abroad. TCNJ takes cares of enrolling students in GeoBlue once they have replied to the survey emailed out to all applicants. If your health insurance plan provides international coverage and that policy covers medical evacuation and repatriation, you are free to use your own health insurance upon submission of a letter from your health insurance company to CGE.
- Program Providers (ISA, CIEE, CIS etc.): In most cases your sponsoring provider will provide you with health insurance while you are abroad. Follow the instructions of your program. Any questions should be directed to the provider organization.
- Housing at TCNJ: Students living in on-campus housing should refer to the Residential Education and Housing website for information related to study abroad students.
- Medical Clearance Form: After consulting with TCNJ Student Health Services or your own Primary Care Physician, please turn in your TCNJ-Medical Clearance Form to CGE stating you are cleared to study abroad.
- Pre-Departure Orientation: Students will learn all they need to know about preparing to go abroad. Attendance at one of these sessions is MANDATORY. Students should monitor the email address they provided on their application for a follow up email with a survey link.
- Study Abroad 201: Please attend our weekly series “Study Abroad 201: Preparing for Departure” designed to help students prepare for their study abroad programs in the next term. They are 30 minutes in length where CGE Staff and CGE Peer Advisors will go over topic specific issues related to the study abroad experience, including fulfilling requirements for study abroad, as well as, preparing for academic and personal challenges in another country.
- Visa: It is the responsibility of the student to research, apply & complete the necessary requirements for their host countries’ visa application process. CGE can only offer guidance in this process. Often times this is a time consuming process so students are highly encouraged to start this process as soon as possible. Students needing an enrollment verification letter to verify their full-time status as degree-seeking students for purposes of applying for a visa should make sure to contact CGE with this request.
Winter & Summer Faculty-Led Programs
Students participating in a Winter or Summer Faculty-Led program will receive direction from their program directors about pre-departure meetings that provide an overview of what will take place during the program. Students will be asked to pay a confirmation fee of $500 through PAWS. The the balance of the tuition and program fees will appear on their winter or summer bill on PAWs. The $500 fee is a portion of their “program fee,” which covers all travel expenses paid by TCNJ. (Please consult each program’s website for specific information regarding what is covered in the program fee and what is not.)
Study abroad is an exciting experience, but it can also be a challenging one. Preparation is key, and together with our international education organization partners, CGE does its best to help students take the necessary steps for a successful period of academic achievement and personal development. Here are some sites designed to direct students to useful resources:
- Finding Your Courses Abroad
- Health and Safety Information
- Insurance Information
- Refund/Cancellation/Withdrawal Policy
Note: Please continue to check this page for updates related to the mandatory Pre-Departure Orientation, travel tools, packing advice and other resources for your upcoming adventure abroad.